It reads as if this decision was taken at a previous meeting. There's mention of a letter of complaint under matters arising re rule 118 possibly under the Grievances and Disciplinary Procedure
Grievances and Disciplinary Matters
168. If any member of an organisation has a
grievance, dispute or complaint concerning
the Organisation he may within 28 days of the
grievance, dispute or complaint arising give
notice in writing of his grievance, dispute or
complaint to the secretary of the
Organisation, requiring the secretary to
convene a general meeting or if the rules of
the Organisation so prescribe, a meeting of
the Committee of the Organisation to consider
the grievance, dispute or complaint. Any such
meeting shall be convened by the secretary by
not less than 7 days notice in writing to all
members entitled to attend such meeting and
to all parties to grievance, dispute or
complaint.